Event Registration and Risk Management
Campus Involvement, with assistance from University risk management, has developed a process for registering student events on campus. This process is designed to consistently ensure proper safety precautions have been taken to protect the organizations.
Student Event Registration Process
All Registered Student Organizations and ASWSU must register all events in which the organization partakes (such as putting on an event, traveling to an event, meeting or conference, etc.). Regularly scheduled meetings do not require event registration. All events MUST be fully approved at least 10 business days (2 weeks) PRIOR to the event begin date.
1. Obtain an Event Registration form and sign up for appointment with appropriate Campus Events and Organizations personnel. (Click here to download Risk Assessment form.)
Student Registration Form 2007-2008 (PDF)
2. Complete the form including date/time/location of event, description of event, contact information for student leader.
3. Obtain advisor's signature.
4.Meet with Campus Events and Organizations personnel to discuss event and obtain INITIAL approval.
5. Obtain additional necessary signatures (determined by Campus Events and Organizations personnel).
6. Meet with Campus Events and Organizations personnel to review event registration form, additional notes and comments, and confirm additional signatures. Obtain FINAL approval, granted by Campus Involvement Campus Events and Organizations. (This final step MUST be done at least 10 business days, which is 2 weeks prior to the event start date.)
Students MUST have an approved Event Registration form on hand at the event to document the event has been approved through Campus Involvement.
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